1) Inventory what you already have
Map spreadsheets, SIS exports, and association lists — then define a single source of truth.
Steps to collect, verify, import, and let members update alumni data under privacy and PDPA
AudienceFor alumni relations, registrars, and institutional IT
2) Import, then stop treating files as the system
Bring lists into Class structure so ownership and updates continue after kickoff.
Learn more3) Verify before network access
Use identity checks and approvals so fake accounts do not enter the directory.
Learn more4) Let members maintain profiles
Self-service updates beat annual cleanup campaigns.
Learn more5) Minimize fields and document purpose
Collect what you need for membership, outreach, and events — aligned with PDPA.
Learn moreSee the Thai build guide
Prefer Thai? Read how to build an alumni database.
Learn more